Parks Commission Minutes - June 2009
(06-18-2009)

CITY OF ROSEBURG

PARKS AND RECREATION COMMISSION

JUNE 3, 2009

MINUTES

CALL TO ORDER: Chair Mike Baker called the meeting of the City of Roseburg Parks and Recreation Commission to order at 8:07 a.m. on Wednesday, June 3, 2009, in the City Hall Third Floor Conference Room.

ROLL CALL: Present: Chair Mike Baker, Commissioners Larry Oatney, Leila Heislein, Dick Swartzlender, Jared Castle, and Ron Beach

Absent: Scott Gilley, Jeff Bright, and Kyle Bailey

Attending Staff: Public Works Director Nikki Messenger, Parks and Recreation Program Manager Barbara Taylor, Finance Director Cheryl Guyett, and Department Technician Chanelle Rogers

Others Present: Senior Men’s Golf Representative Chuck Dana, Men’s Golf Representative Jim Forney, and other members of the golfing community.

APPROVAL OF MINUTES: Swartzlender moved to approve the minutes of the May 6, 2009 Parks and Recreation Commission meeting. The motion was seconded by Oatney and carried unanimously.

DISCUSSION ITEMS:

Golf Course Fees: Taylor informed that the proposed 2009-10 budget indicates that future revenues will not meet expenses and in order to maintain a positive fund balance, an increase of golf fees should be considered. The intent of establishing the golf fund as an enterprise fund was to recognize that it should be a self supporting endeavor. If the current trend of expenditures outpacing revenues were to continue, the future of the golf course could be in question. There are two ways to reverse this trend, reduce expenditures and/or increase revenues. Staff has worked to reduce expenditures while trying to maintain the condition of the golf course. Baker informed that staff provided four options and he did an additional option; the reason for that is he was trying to accomplish raising fees without impacting the junior golfers and senior golfers too much. Heislein questioned if anyone in the golfing community had done a survey of the golfers. Chuck Dana – Senior Men’s Golf Representative informed that he had done a “show of hands” survey within the senior men’s group; the results were that if there was an increase of 20% the group would lose 17 out of 36 golfers. The senior golfer’s suggestion was to implement a 10% increase now then revisit the fees again in 2012. Baker is concerned with the monthly passes; he would like to see more round pay play. Jim Forney – Men’s Golf Representative mentioned that the concessionaire keeps a list during league as far as who has a pass and who has to pay per round. Taylor has talked with the concessionaire and once league starts most people buy monthly passes. Discussion ensued regarding monthly passes versus pay per round. Oatney mentioned that at the previous months meeting it was mentioned that new city owned golf carts were being purchased. He feels that there needs to be a vote on whether they should be purchased and/or how many should be purchased. Swartzlender questioned the condition of the current carts. Beach said they are not in very good shape and you also need to look at the maintenance cost of trying to maintain and keep them running. Taylor informed that eight of the twelve carts are 12-13 years old. Messenger informed that before any carts are purchased the topic will be brought back before this commission. Taylor briefly went over all five of the options that were provided to the commission.

MOTION: Swartzlender moved to recommend Option E for two years which includes Average 6% increase to Daily Fee, 8% - 11% increase to Monthly and Annual passes, 2% – 14% increase to Cart Storage, 5% increase to Trail Fees, and 11% increase to cart rentals. Motion died for lack of a second.

MOTION: Oatney moved to recommend Option B which was a 5% increase across the board for two years. Motion seconded by Swartzlender. Motion failed to pass with 1 voting yes, 4 voting no, and 1 abstaining.

MOTION: Swartzlender moved to recommend Option E for one year which includes: Average 6% increase to Daily Fee, 8% - 11% increase to Monthly and Annual passes, 2% – 14% increase to Cart Storage, 5% increase to Trail Fees, and 11% increase to cart rentals. Motion seconded by Oatney and carried with 4 voting yes and 2 voting no.

Riverfront Park Parking: The commission member that requested this item be on the agenda, at the last minute was not able to attend the meeting. The discussion item has been postponed to a future agenda.

INFORMATIONAL:

Maintenance Report: The parks and golf maintenance report prepared by Parks Superintendent Tracy Pope for May 2009 was provided to the commission.

Monthly Golf Receipts: Spreadsheet with the golf receipts information for April 2009 was provided to the commission.

AUDIENCE PARTICIPATION: During discussion item.

BUSINESS FROM THE COMMISSION: Messenger informed that a tree fell on the bandshell cover and one of the electrical boxes during the storm the previous night. The cover is a total loss but is covered by insurance. Staff is trying to get a new cover before the Music on the Halfshell concert series starts. The debut of Movies in the Park will still take place Saturday, June 6th (weather permitting).

ADJOURNMENT: Meeting adjourned at 9:31 a.m.

Chanelle Rogers,

Parks and Public Works Department Technician

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