Utility Commission Minutes - March 2005
(08-13-2005)

CITY OF ROSEBURG

UTILITY COMMISSION MEETING

MARCH 10, 2005

MINUTES

CALL TO ORDER: Vice-Chair Fred Dayton called the City of Roseburg Utility Commission to order at 2:40 p.m. on March 10, 2005, in the City Hall Third Floor Conference Room.

ROLL CALL: Present: Vice-Chair Fred Dayton, Commissioners, Milt Bartholomew, Doug John, Dick Filley, and Phil Gale (arrived at 3:32pm)

Absent: Commissioner: Joe Brumbach and Brad Kelsay

Others Present: City Council President Tim Freeman, City Council Members Mike Baker and Mel Cheney, John Kennedy with Norway Development, and Mike Parker and Chris Berquist with MAP Engineering

Attending Staff: Interim Public Works Director Clay Baumgartner, Interim Community Development Director Teresa Clemons, Public Works Civil Engineer Jennie Short, and Public Works Secretary Chanelle Rogers.

APPROVAL OF MINUTES: John moved to approve the minutes of the February 10, 2005 meeting. Motion was seconded by Filley and carried unanimously.

DISCUSSION ITEMS:

Outside UGB Water Service Request – Norway Development: Norway Development provided additional information, which was included in the agenda packet, relating to their request for water service outside the urban growth boundary (UGB). They retained a consultant to provide information that would support their request for water service outside the UGB.

The City of Roseburg retained attorney Bruce Coalwell to review the initial request from Norway Development. One of the issues that Mr. Coalwell identified was that the first sentence of Paragraph 5, page 494, of the City's Comprehensive Plan states: "The City shall not extend water service beyond the urban growth boundary."

After much discussion between the commission, John Kennedy, and other members of the audience it was decided that a joint meeting with the Planning and Utilities Commissions and The City Council would be best for this item of discussion.

MOTION: Filley moved to recommend that the Utilities Commission arrange a joint meeting with the Planning Commission and the City Council regarding water service outside the UGB. Motion was seconded by John and carried unanimously.

Kline/Calkins Storm Drain Study Consultant Selection: Baumgartner informed that in January 2005 the Public Works Department requested proposals to prepare a storm drainage study for an area surrounding Calkins Road. The City received three proposals. The selection committee evaluated the proposals, members being Clay Baumgartner Acting Public Works Director, Jennie Short Civil Engineer Public Works, Fred Dayton Utilities Commissioner, and Bill Quimby Street Superintendent. After evaluating the proposals the selection committee has recommended that Lee Engineering be used to conduct the storm drainage study.

MOTION: Bartholomew moved to recommend to the City Council that Lee Engineering be used for the Kline/Calkins Storm Drainage Study. Motion was seconded by John and carried unanimously.

Rates and Fees 2005-2006 – Water: Baumgartner reported that the Utility Commission established a goal of reviewing rates on an annual basis. The City Council also adopted annual review of rates as one of the City goals. A summary of financial projections for FY 2004-05 and FY 2005-06 was provided.

Discussion ensued regarding if a 2.5% increase for the next 3 years should be implemented or implement a 2.5% increase for 1 year and reevaluate at the end of that year.

MOTION: John moved to recommend to the City Council to implement a $3.25 water rate increase for 1 year to take effect January 1, 2006. Motion was seconded by Filley and carried unanimously.

Rates and Fees 2005-2006 – Storm: Baumgartner reported that the Utility Commission established a goal of reviewing rates on an annual basis. The City Council also adopted annual review of rates as one of the City goals. A summary of financial projections for FY 2004-05 and FY 2005-06 was provided.

MOTION: John moved to recommend to the City Council to implement a 3.5 percent increase in the monthly storm drainage charge and recommend that storm drainage SDC of $800 per ERU be adopted. Motion was seconded by Filley and carried unanimously.

AUDIENCE PARTICIPATION: None

GOOD OF THE ORDER: None

NEXT MEETING DATE: April 14, 2005

ADJOURNMENT: Meeting adjourned at 3:30 p.m. with some discussion following.

________________________________

Chanelle Rogers, Public Works Secretary

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